Where the submit button is
Three routes, all opening the same window:- On the job page, Upload & Submit sits in the header while it’s your turn.
- On the same page, drag your file anywhere onto the Case Bundle card. The card catches it and opens the window with your file already selected.
- On the Active list, Options → Upload & Submit.
What to upload
One file, in DOC, DOCX or PDF. Nothing else is accepted; anything with the wrong extension or content type is rejected with “Document has an invalid file type.” Legalancer renames the file on the way in — a typist’s upload is stored astranscription, an editor’s as review, keeping your extension. Your own filename isn’t kept, so don’t rely on it to carry information. Uploading again before you submit replaces the previous file rather than adding a second one.
The note box
Under the dropzone there’s an optional note. Anything you write there is posted to the job’s thread as a message from you, so this is the right place for the things a case manager needs but a transcript can’t carry — inaudible stretches, a speaker you couldn’t separate, a name you spelled by ear, a file that cut out early.Submitting closes your step
Click Submit Transcript and the file uploads, then the job advances. Once it goes through you can’t edit the job or replace the document — the upload buttons disappear and the file names on the Files tab grey out. If you spot a problem after submitting, raise it on the thread and ask staff to send the job back to you. Two things worth knowing while the upload runs. The window won’t close mid-upload, by design. And there’s no resume — if you reload the page partway through, the file starts again from zero.Your page count comes from your file
When the upload lands, Legalancer counts the pages in the document you sent and writes that number onto the job. That count is what your invoice is built from — your per-page rate multiplied by those pages — and it’s the number the customer’s invoice is based on too. So submit the final formatted version, not a draft with the wrong template or a stray blank page at the end. If the count looks wrong on the job afterwards, say so on the thread; staff can correct it before the invoice is raised.What happens next
Where the job goes depends on your role and whether the agency put an editor on it. If you’re the typist and the job has an editor, your document is copied into the editor’s slot and the job moves to Editing. It stays on your Active list with a Task Status of In Review until the editor finishes, then drops into Past. If you’re the typist and there’s no editor, your document is copied to the case manager, the job moves to Reviewing, and it leaves your Active list immediately. If you’re the editor, your document is copied to the case manager and the job moves to Reviewing. Reviewing and everything after it belong to the agency, not you. The moment the job enters Reviewing an automatic QA pass starts on the agency’s copy of your document — it checks the draft against the agency’s house rules and leaves its findings for your case manager. Nothing is asked of you while it runs: the job sits under Past with a Reviewing badge, the job page shows an In Review banner, and your downloads stay closed. Transcript Review explains what the pass looks for and what happens if the agency wants changes from you. A PDF submission has nothing to check, so it goes straight through to Finalizing. When the pass finishes, the job moves on to Finalizing by itself. Staff work through the findings, produce the final PDF, and release it. At that point the job reads Complete on your screen — that’s also what you’ll see while the agency is still holding delivery pending payment, since your portal collapses the last two stages into one word. The customer never receives your file directly. They get the PDF the agency produces from it, downloaded from their own portal once the job is released.If the job comes back to you
Staff can return a job to you at any point after you submit — whether the review flagged something or they spotted it themselves. When they do, the job reappears on your Active list at Transcribing or Editing with a Task Status of Pending, Upload & Submit is back, and you normally get the same ready-to-start email as when the job first reached you. Anything the case manager wrote when returning it posts to the job’s thread as a note headed “Rejected the transcript”, so read the thread before you open the file. Your last upload is still on the job — the Case Bundle card lists it under Latest Upload, so you can download it and pick up from there rather than starting over. If your case manager sends you the reviewed copy instead, work through its findings in Word as described on Transcript Review and upload that file. Resubmitting works exactly like the first time, and the job moves on just as it did before.Getting paid
If your assignment is billable, an invoice is raised for you when the agency closes the job out — you don’t create or send anything. It appears on the job’s Invoices tab, which is hidden until there’s something in it, and under Accounting → Transcription. Invoice numbers readT-{job}-INV-{n}.
You can see your own invoices while they’re still drafts, before the agency has finalized them. The balance panel on a draft reads “Draft Bill” — one of a handful of labels that still carry staff wording, noted under deliver and invoice.
Full detail on tracking payment is on Getting Paid.